June 12, 2002

To: Woodbury Park Homeowner's

Subject: Minutes of the June 5, 2002 General Meeting

For your information, attached are the Minutes for the June 5, 2002 General Meeting. Also, it was suggested that we poll the homeowners ahead of time about what improvements that they would like or what they don't like. Please fill out and return the attached form to any one of the board members. If you lose the form between now and the winter meeting, a handwritten note is fine! The whole point is to get a better idea of what the homeowners want for their subdivision.

At the June 5^th meeting there was some homeowner confusion as to the budget process. Here's how it works:

Budget Approval/Review Process:

• At the winter homeowners association meeting, the homeowner's approve, by majority vote, what additional improvements to the subdivision should be made in the following year (most of the budget items are dictated by the deed restrictions). The homeowners also approve what amount should be spent on the new items.
• The budget is then created by including the new items, plus the cost of maintenance for the items in the deed restrictions.
• At the spring homeowner's association meeting, the board gives an update on the improvements/maintenance that was agreed upon at the winter meeting.

Homeowner's Association legal responsibilities:

· Maintain common areas (entrances, islands and berms)

• Maintain sprinklers
• Maintain lighting
• Maintain entrance signs
• Maintain mailboxes

Last thing, if you haven't returned your homeowner's directory information, please take the time to do so now. I have also attached that form. So far, only about 20% of households have responded.

Debby B. Jim L.

Russ F. Maryanne M.

Sonja K.

Name (optional) _________________________________________________________

Suggested Improvements for 2003 __________________________________________

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Suggested Changes for 2003________________________________________________

_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Woodbury Park Association Homeowner's Meeting

Held at Taylor Elementary School

June 5, 2002

Meeting Called to order at 7:07 pm.

We had a special guest speaker, Livonia Police Officer Tim M. Officer M. gave us some valuable security tips and an overview of the neighborhood watch program.

• Livonia Police Department has roughly 120,000 public calls annually. 90% are negative.
• Livonia has about 450 burglaries per year, mostly in summer, mostly by amateurs.
• Livonia is divided into 6 quadrants by call volume. There is one car per quadrant plus north and south back-up vehicles. There are 11 vehicles total per shift.
• If we were interested in our own security patrol, the Livonia Police Department cannot give a recommendation for a specific provider.
• There were a total of 6 runs to Woodbury Park last month. None were criminal.
• There are three "legs" to the crime triangle

We only have control over opportunities. Here are a few tips to reduce opportunity:

• Prepare for vacation -
• Leave radio on.
• Leave lights on timers; look for timers with random patterns.
• Arrange for lawn maintenance or snow removal.
• Do not close all shades and curtains.
• Do not leave a message on your answering machine that you are on vacation.
• Call the police if you see something suspicious. That's how most crimes are averted. The police are not too busy to respond!
• Describing a Person:
• Race: White, Black, Arabic, etc.
• Sex: Male or Female
• Age: Early 20's, 35-40
• Clothing: type, color, hat, etc.
• Height: 5'8" – 5'10" (range)
• Weight, Hair, Build….
• Describing a Vehicle
• LICENSE PLATE NUMBER
• Color
• Body Style (2dr – 4dr, SUV, etc.)
• Make
• Year
• Any identifying feature
• Thieves prefer houses without dogs.
• Thieves prefer houses without alarms. Advertise that you have an alarm system.
• Install outdoor lighting with motion sensitive lights.
• Put a solid wooden rod or metal bar in the sliding door track.
• Do not have your address on your key ring.
• Remove trees or branches of tress close to your home that give burglars access to upper levels.
• Buy locks that require your authorization for keys to be duplicated.
• Etch your lawn equipment with your driver's license number (at the end of the year the police auction off all items recovered from robberies that the owner's could not be identified).

The Neighborhood Watch is a program of neighbors watching out for reach other's safety and property and citizens aiding the Livonia Police Department in reducing crime within their community by acting as extra "eyes and ears" for the Department. The program is not intended to turn citizens into vigilantes nor is it designed for participants to take personal risks to prevent crime.

Neighborhood Watch programs can also be the ideal forum for teaching residents techniques for making their homes more secure, properly identifying their property, reporting suspicious activity to the police Department and, most importantly, allow neighbors to get to know each other and their routines so that any unusual activity will be noticed and reported.

• Before the LPD will start a Neighborhood Watch program, at least 50% of the residents must be committed to the program.
• Single blocks work best.
• Block captain assigned to each street.
• Block captain reports to the Neighborhood Watch Liaison (maybe someone on the board or another volunteer for the subdivision).
• LPD provides training

The Livonia Police Department also has another interesting program: the Citizen's Police Academy. It's a 13-week program that gives average citizens a closer look into the daily activities of the Livonia Police Force. Look on the LPD website for more information.

There was an article in last week's newspaper about citizens in Novi using a Radar gun. The Novi Police Department issued the radar gun. The citizen's do not have the authority to write a ticket but submit the license plate number to the police department. Although the Livonia Police Department has not started such a program, Officer M. has brought this to the Livonia Police Chief's attention. If you are interested, he suggested contacting the Livonia Police Department. The more citizens that are interested, the more likely the program will be implemented in Livonia. It may be a way to resolve our neighborhood speeding issues.

Sonja K. will be sending officer M. a thank-you note on behalf of Woodbury Park.

As a community, we need to decide if we are interested in the Neighborhood Watch program. We should have a follow-up discussion at the fall meeting.

Motion: A motion was made and seconded to accept the meeting minutes from previous association meeting.

Resolved: The meetings minutes presented were accepted.

President's Report (Jim L.):

• 2002 Planned Improvements Update:
• Jim spoke with the current contractor for the lawn maintenance regarding complaints from the homeowners. It was agreed that he would address all issues and the matter would be reviewed at the fall Homeowner's Association meeting to verify that the service provided is acceptable. If not, the contract will not be renewed.
• The rocks for the two islands were purchased and installed. Thanks to all of the homeowners who helped!!
• The sprinklers needed maintenance.
• All lighting was inspected and the filaments were replaced as required. Some of the boxes will need to be replaced in the next 1-2 years at $400 each.
• The flowers beds at both entrances were planted and weeded.
• The entrance signs will need replacing next year. The board will further investigate the cost and what exactly will need to be replaced.
• At the last association meeting the homeowners agreed to reimburse those homeowners that weeded or for other agreed upon work. The policy is that the dues be paid in full by the homeowner. The homeowner shall submit a request to the board. The request will be reviewed and approved at the next homeowner's association meeting. A refund check will then be issued.

Secretary's Report (Sonja K.):

• Contacted the Livonia Maintenance Department (Doug H. 734-466-2655) to request that the city keep the work trucks off the grass on the property between Newburgh and the sidewalk, or at least minimize the occurrence.
• Established a contact in the Livonia Community Relations Department: Debbie D. 734-466-2536.
• Registered Woodbury Park as a new subdivision with the City.
• Contacted the Livonia PD to initiate the Liaison Officer Program. The program assigns a supervisory officer as a contact person for our area. We may contact our Liaison Officer for information on forming neighborhood watch programs, crime statistics, or to speak on police related problems in our area
• Contacted almost every department at Livonia City Hall to request that the City clean up the Wet Lands area. After significant bureaucratic tape finger pointing, the city recommended that we enlist a local Boy Scout Troop to do it (similar to previous River Rouge clean-up projects).
• Delivered copies of both the Deed Restrictions and the Articles of Incorporation to the Livonia Department of Planning.

Vice-President's Report (Debby B.):

• Newsletter was distributed to all homeowner's summarizing the deed restrictions, architectural committee functions and past decisions. There was a suggestion for the next newsletter to request the homeowners to submit what improvements they would like to have and what they don't like.
• An attempt to create a neighborhood directory was launched by Debby B. and Michelle P. It was suggested that if we cannot get enough responses that we send out another request with a self-addressed stamped envelop stating that unless we hear back, it is ok to use their name and phone numbers. The drawback to this approach is that we will lack the personal information such as children's names, hobbies, and e-mail addresses.
• A website was mentioned in the neighborhood directory, but there were no volunteers to create it or maintain it.
• It was suggested that we could use the e-mail addresses or Channel 8 for meeting notices. Debby B. will investigate the Channel 8 avenue.

Treasurer's Report (Russ F.):

• The Woodbury Park Balance Sheet, Profit and Loss Statement and Budget were reviewed.
• It was requested that any contingencies be shown as a separate line item.

There being no further business to discuss, the meeting concluded at 8:48 pm.

23 Households in attendance (including the 5 board members)

Dear Woodbury Park Homeowner:

Hi! Our names are Michelle P. and Debby B. Michelle lives on Kingsburn Drive and Debby lives on Curtis Drive in your subdivision. We are trying to create a Woodbury Park Directory for our homeowners. We envision a small, not necessarily to scale, map with the house address labeled and an alphabetical listing of our homeowners with their addresses, phone numbers, and e-mails.

We also have a grandiose idea that Debby read about in a magazine on bringing a neighborhood closer together to feel like a community. The article suggested creating a neighborhood directory as mentioned above. The article also suggested a neighborhood website. A final suggestion was to have gatherings at people's houses a few times a year. The three examples that we have are (a) a summer lemonade social, (b) a Christmas cookie feast, and (c) a country fair in someone's backyard with 3-legged races and a pie-eating contest. The idea is not to burden the host and hostess, but that it is mostly a bring-your-own type gathering. Would you be interested in something like that? Do you have any other suggestions? In the past, Debby has participated in a cookie feast. The entire neighborhood gathered in someone's garage and had cookies and hot cider (spiking optional). Then we all trekked off to a cut your own tree farm and cut down Christmas trees and brought them home. Those with large pick-up trucks helped out those with small sedans!

We have attached a questionnaire to make it easier for us to compile the book. Please fill it out and return it to the addresses below. We look forward to hearing from you!!

Regards,

Your Neighbors,

Debby B. Michelle P.

Livonia, MI 48152 Livonia, MI 48152

Woodbury Park Homeowner's Information (please print)

Last Name: _______________________ First Name(s): _______________________

Street Address: ________________________________________________________

Phone Number: _________________________

e-mail: ________________________________

Children:

First Name

Age

I want to be included in the neighborhood directory

I do not want to be included in the neighborhood directory

I am interested in organizing/attending a neighborhood activity at my house or another Woodbury Park Homeowner's house

Suggestions: __________________________________________________

I am not interested in organizing/attending a neighborhood activity at my house or another Woodbury Park Homeowner's house

Any other information that you may want to give:

Examples: my daughter/son baby-sits, hobbies, interests, etc.