January 23, 2004

To: Woodbury Park Homeowner's

Subject: Minutes of the October 14, 2003 General Meeting

For your information, attached are the Minutes for the October 14^th, 2003 General Meeting. Also, it was suggested that we poll the homeowners ahead of time about what improvements that you would like or what you would suggest to change. Please fill out and return the attached form to any one of the board members. If you lose the form between now and the spring meeting, a handwritten note is fine! The whole point is to get a better idea of what the homeowners want for their subdivision in addition to the maintenance as stated in the corporate by-laws.

Also, the Woodbury Park Homeowner's website is up and running. The link is http://woodbury-park.org.

Debby B. Jim .

Russ F. Maryanne M.

Sonja K.

Name (optional) _________________________________________________________

Suggested Improvements for 2003 __________________________________________

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Suggested Changes for 2003________________________________________________

_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Woodbury Park Association Homeowner's Meeting

Held at Taylor Elementary School

October 14, 2003

Meeting called to order at 8:07 pm.

Debby B. motioned to accept the minutes from the last meeting. Motion seconded by Russ F. Motion carried – meeting minutes approved.

Election

Three seats were up election:

Jim L.

Maryanne M.

Sonja K.

Ballots were delivered to every home. Nominations were also cast through the Woodbury Park website. Three nominations were received:

Bill S.

Bob P.

Jim L.

No other nominations were forthcoming at the meeting. Therefore, the three new members were elected for the three open spots.

Audit Results

• Reconciliation: a check written in one year, bank cashed the next. Also, didn’t have back-up for two checks to Debby B. and Jim L. They were for the Island Rocks.
• Recommendations:
• Insurance premium to cover embezzlement
• Motion to bond was made by Mark B. Motion seconded by Kim S. Motion carried.
• Adopt by-laws
• We already have articles of incorporation. What is less clear is the day-to-day rules of running the organization. Things like up to what level can the board approve w/o going back to the general meeting, how to run elections, how to run nominations, etc. It was agreed that the board would make up a by-law document and bring a draft for review to the next meeting.

Operational Results

• New signs were installed at both entrances for a total of $2600. Thanks to Henry Z. for all his hard work. The association members asked for a quote to put signs on the main wall at the north entrance.
• The fences were painted along the berms. The weeds were removed near the fences. The W's did a significant amount of weeding, plus we hired a company to do the rest.
• The flowers need to be removed. Cindy K., maintenance chair, to make the arrangements and look into mums. For future reference the dead flowers need to be taken out before October 1^st every year.
• Al D. has created a privacy policy and was discussed. A copy will be posted to the website.
• Homer S. has also spent a lot of time putting information on the web.

Financial Report

• The financial report will be posted on the website.
• Bob S. motioned to accept the financial report. Motion seconded by Maryanne M. Motion carried.

New Business

• Mailboxes need repair. We need an alternative for the current mailboxes. They require too much maintenance. We will investigate other types of mailboxes that are decorative, yet sturdy and low maintenance.
• Kim S. volunteered to put up the Christmas decorations at the entrances. We ordered 4 wreaths and roping.
• Adam G. (liaison to the police department) reported that too many people are blowing through the stop sign. He may propose to the police big white thick lines show the proper place to stop/cross.

Motion: Kim F. to close the meeting. Motion seconded by Bill S. Motion carried.

Meeting Adjourned!!!